Office Manager (an intern is being sought)

Basic requirements for an office manager:

1. Good oral and written communication skills The ability to communicate politely with clients, employees and partners.
2. Responsibility and attentiveness It is important not to lose documents, applications, contacts and assignments.
3. Organization The ability to keep order in the office, documents, tables and workflows.
4. Basic PC knowledge Word, Excel, Google Tables, WhatsApp, mail, working with files and documents.
5. The ability to work with documents Preparation of powers of attorney, letters, applications, invoices and other office documents.
6. Communication skills The ability to quickly find a common language with customers, colleagues and suppliers.
7. Sense of duty Timely execution of manager's orders and work tasks.
8. Stress resistance Calm response to urgent tasks, calls and various work situations.
9. Punctuality Compliance with the work schedule and deadlines for completing tasks.
10. Learning ability Willingness to quickly understand the company's business, products, and internal processes.

What should an office manager do?:

1. Keep office documents Prepare power of attorney, letters, applications, invoices and other working documents.
2. Receive and distribute calls Answer incoming calls and send information to the right employees.
3. Work with mail and messengers Check messages, send documents, respond to clients and partners.
4. Maintain tables and reports Fill in data on applications, clients, products, deliveries, and orders.
5. To help the manager and employees Carry out current assignments, monitor deadlines and the order of tasks.
6. Keep order in the office Monitor the availability of office supplies, supplies, and necessary office supplies.
7. Coordinate work processes Assist in the organization of delivery, receipt of goods, transfer of documents and communication between departments.
8. Work with clients and partners Politely advise on general issues and send requests to responsible managers.
9. To store and organize documents Make sure that the documents are in order and can be found quickly.
10. Perform administrative tasks Organization of meetings, calls, requests, dispatches and other daily office processes.

What we offer the office manager:

1. Stable work in a developing company.
2. Comfortable working conditions and a friendly team.
3. Training and support at all stages of work.
4. Clear tasks — documents, calls, tables, assistance to the manager and employees.
5. Timely payment — stable salary.
6. The opportunity to develop in the administrative sphere, sales or document management.
7. Work experience in a company with a social orientation — products that help people.
8. Supervisor support and the ability to quickly integrate into the workflow.