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How to protect corporate data: 5 basic steps

Corporate data protection is one of the most relevant topics for modern companies. In the context of digitalization and the active use of information technology, data is becoming an essential business asset. It is important to understand that a data leak or cyberattack can lead not only to financial losses, but also to the undermining of the company's reputation. To minimize the risks, several key steps must be followed to protect your data.

The first step in ensuring data security is to create a clear and understandable data security policy for your company. The policy should include rules regarding the processing and storage of corporate information, access to it, and the process of protecting it. It should cover issues such as:

  • Identification of the types of data that need to be protected (for example, financial information, personal data of clients).
  • Data access rules: who can have access, and what access levels exist for different employees.
  • Security protocols for working with remote employees or contractors.

Most of the security incidents are due to the human factor. No matter how good your technical protection is, employees need to be regularly reminded of the importance of security. The training may include:

  • The basics of phishing and social engineering methods used by hackers to gain access to data.
  • Rules for creating and storing passwords (for example, using complex passwords and multi-factor authentication).
  • Protocols of behavior in case of data leakage or suspicious activity.

Encryption is one of the most effective ways to protect your data. Encryption can be used to protect data both during transmission over the network and during storage on servers or devices. This ensures that even in the event of a data leak, attackers will not be able to decrypt them without the appropriate key. Using SSL/TLS to protect data transmitted over the Internet and encrypt files on workstations or mobile devices are mandatory measures for most companies.

Multi—factor authentication (MFA) is another important data protection tool. It requires the user not only to enter a password, but also to verify their identity using a second or third factor (for example, via SMS, biometric data, or a special application). Even if an attacker gains access to the password, they will not be able to access the system without the second authentication element.

One of the most important aspects of protecting corporate data is keeping the software up to date. Many cyber attacks occur due to the use of outdated systems that contain vulnerabilities known to intruders. Regular updates to operating systems, antivirus programs, and other mission-critical applications will help minimize risks. It is also important to install security patches and updates for all services used in a timely manner.

  • Data backup: Regular creation of backups helps to restore data in case it is lost or damaged as a result of a cyber attack.
  • Using firewalls: Firewalls help block unwanted connections and protect the internal network from external threats.
  • Incident Monitoring and Response: It is important to monitor abnormal network activity and have an action plan in case of security incidents.

Corporate data protection is a multifaceted process that requires attention to every element of the security system. It is important not only to implement technical means of protection, but also to train employees and create a corporate culture of security. Paying attention to these aspects will help minimize the risks of data leaks and cyber attacks, which means protecting your company from possible threats and maintaining customer trust.

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Сергей Шипулин

Jan. 24, 2025 07:18

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